Privacy Policy
Last updated: 09.04.2025
At Micro Business Systems Limited (“MBS”, “we”, “us”, or “our”), your privacy matters. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with our website, services, and communications.
By using our services, you agree to the terms outlined in this policy. If you do not agree, please do not use our services.
1. Who we are
Micro Business Systems Limited is Gibraltar’s trusted provider of records management, document scanning, data destruction, and digital information solutions since 1990, located at Unit 102, Harbour Walk, The New Harbours, Rosia Road.
2. Information we collect
We may collect the following information:
- Personal Information: Name, company name, email address, phone number (e.g., via contact forms, job applications)
- Usage Data: IP address, browser type, operating system, referring URLs, and usage patterns
- Device Identifiers: Device ID, MAC address, cookies,
- Mobile identifiers
- Marketing Preferences & Communication: Consent for marketing communications and event participation
- Employment Applications: CVs and contact details for recruitment purposes
3. How we use your data
We use your data to:
- Provide and improve our services
- Respond to enquiries and customer support requests
- Process employment applications
- Deliver promotional content (with your consent)
- Monitor usage for analytics and security
- Comply with legal obligations
4. Cookies and tracking
We use cookies and similar technologies to:
- Improve website performance and usability
- Remember your preferences
- Monitor traffic and website analytics (e.g. via Google Analytics)
You can control or disable cookies in your browser settings.
5. Third party services
We may work with trusted third parties (e.g., third party web designers, analytics, advertising platforms, hosting providers) who process your data on our behalf. These partners are bound by contractual data protection obligations.
MBS is not responsible for third-party websites linked from our site — please review their privacy policies.
6. Marketing and communication
You may opt out of promotional emails at any time by clicking “unsubscribe” in our communications. We may still contact you with service-related information.
7. Data sharing and disclosure
We do not sell your personal data. We may share your information:
- With trusted service providers
- To comply with legal obligations (e.g. court orders, fraud prevention)
- During business transitions (e.g. mergers or acquisitions)
We may also share anonymised or aggregated data for reporting and service improvement purposes.
8. Data storage and security
We store your data securely on servers located within the EU and take appropriate measures to protect it from loss, misuse, or unauthorised access. However, no system is 100% secure. Transmission of data is at your own risk.
9. Data retention
We retain personal data only as long as necessary for the purposes stated in this policy, including legal and operational requirements.
10. Your rights
Under GDPR, you have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Object to or restrict processing
- Withdraw consent at any time
To make a request, please contact us at info@mbs.gi.
11. Children's privacy
Our services are not directed at children under 18. We do not knowingly collect personal data from anyone under this age. If you believe we have collected data from a child, contact us and we will delete it.
12. International transfers
Some third-party service providers may process data outside Gibraltar or the EU. We ensure appropriate safeguards are in place, such as standard contractual clauses, to protect your data during international transfers.
13. Changes to this policy
We may update this Privacy Policy periodically. Significant changes will be posted on this page. Continued use of our services after updates indicates your acceptance of the changes.
14. Contact our data controller
Micro Business Systems Limited
Unit 102 Harbours Walk,
New Harbours, Rosia Road,
Gibraltar, GX11 1AA
📧 John Drury: info@mbs.gi
📞 +350 200 42723